Outsourced bookkeeping and accounting
Outsourced bookkeeping and accounting, closed every month
We handle everything from daily transactions to month-end close, then use the same books for your tax planning and returns. Monthly packages run $800 to $6,000 a month.
- Books closed every month
- Tax returns included in every package
- $800–$6,000per month, depending on your package
- Every monthbooks reconciled, closed and reported
- Tax includedtax planning and owners’ returns in every package
- Nationwideremote team, clients across the US
What we handle
From daily transactions to month-end close
Bookkeeping is the foundation of your accounting, tax and finance. We keep it accurate and current, so every decision and every return starts from clean numbers.
Transaction bookkeeping
Daily transactions recorded and kept current.
Monthly reconciliations
Every bank account, card and loan reconciled each month.
Month-end close
Books closed every month, not caught up at year-end.
Monthly financial reports
A clear monthly review of how the business is doing.
Accounts payable and receipts
Weekly accounts payable and receipt management, starting in Accelerate.
Tax planning and returns
Your business return and the owners’ individual returns, built from the same books.
We prepare business tax returns only for our monthly accounting clients. We don’t take on tax-only work.
Need payroll too? It’s an optional add-on for monthly accounting clients: see payroll services.
Results for our clients
What a monthly review should feel like
“Received our first monthly review document and it was clear we made the right decision. Easy to read and follow along. A great snapshot of the business and expedient service. I would highly recommend Chris and the team at Midwest CPA for any accounting or bookkeeping services.”
Packages
Cash-basis, accrual or CFO-level
Your package sets how your books are kept. Transaction volume and entities set where you land in the range.
Starter
$800–$1,500
per month
Simple, cash-basis businesses
- Monthly accounting (cash basis)
- Monthly close and reporting
- QuickBooks support
- 1099 filing
- Business and owners’ tax returns, tax planning
Accelerate
$1,500–$3,500
per month
Growing businesses that need accrual books and weekly bookkeeping
- Everything in Starter, plus:
- Full accrual accounting
- Weekly bookkeeping adjustments
- Weekly accounts payable
- Custom management reporting
- Receipt management
Launch
$3,000–$6,000
per month
Owners who want forecasting, budgets and monthly advisory
- Everything in Accelerate, plus:
- Monthly advisory calls
- Weekly cash forecasting
- Financial dashboard
- Annual budget
One-time onboarding is 1–2× your monthly rate. If your books are behind, catch-up work is your monthly rate times the months behind, quoted before we start.
Is it time?
Do it yourself, hire a bookkeeper, or hire a CPA firm?
Not every business needs a CPA firm. Here’s how we’d think about it.
Fits when
QuickBooks on your own
One bank account, few transactions, no employees, and a CPA at tax time.
Fits when
A bookkeeper
Transactions pile up, but taxes are simple and no one needs accrual financials. Budget a separate tax preparer.
Fits when
A CPA firm (Starter or Accelerate)
You run payroll, track jobs or inventory, have lender reporting, or want books and taxes handled by one team.
Fits when
Advisory (Launch)
You’re making decisions on cash, hiring, pricing or an acquisition and want forecasts, a budget and a monthly call.
Under about $500K in revenue with simple books? You may not need a CPA firm yet, and we’ll tell you so.
Industries
Industries we serve
We work with a wide range of businesses, with specialized experience in these sectors.
- HVAC
- Plumbing
- Electricians
- Landscaping
- Manufacturing
- Trucking
- Real estate
- Retail
- E-commerce
- Restaurants
- Dental
- Professional services
- Consulting
- Marketing agencies
Getting started
How it works
- 1
Free call
We look at your books, transaction volume and entities and recommend a package.
- 2
Package and price in writing
A monthly quote before we start, plus any onboarding or catch-up work.
- 3
Onboarding
We review your existing books, connect QuickBooks Online (and Gusto, if you add payroll), and clean up your chart of accounts.
- 4
Monthly close and reporting
Books reconciled and closed each month, with reports you can act on.
Who you’ll work with
CPA-led, from the books to the return
Your books and tax returns (and payroll, if you add it) are handled by one team, so nothing gets lost between a bookkeeper and a tax preparer, and the advice you get is based on numbers we know.
Midwest CPA is a remote CPA firm, founded in 2022, with a team of about 22 people serving owners across the US.
Chris Barrett, CPAManaging Director, Midwest CPA
Related services
Works best alongside
Add-on for monthly clients
Payroll services
Payroll through Gusto and payroll tax filings, with a dedicated payroll specialist. Available to monthly accounting clients.
Launch package or quoted by scope
Fractional CFO
Cash forecasting, budgets and decision support without a full-time CFO.
Quoted by scope
Accounting system setup
A new entity, a recent acquisition, or systems you’ve outgrown. We set up accounting that fits how you run the business.
$800–$6,000 a month
Accounting and tax packages
Compare Starter, Accelerate and Launch, and see what’s in every package.
Guides
Related reading
Pricing
What determines your accounting quote
How packages, volume and catch-up work set your monthly price.
Accounting
Cash vs. accrual: why revenue recognition matters
When cash-basis books stop telling you the full story.
Contractors
Your jobs look profitable. So why is cash tight?
How a WIP report shows over- and underbilling before it hits cash.
FAQ
Outsourced bookkeeping: frequently asked questions
Is my business ready to outsource bookkeeping and accounting?
If the business is growing, your finances are getting more complex, or keeping the books in-house is taking too much time, it’s probably time. Outsourcing gives you accurate, current books and expert insight, and frees you to focus on running the business.
How much does outsourced bookkeeping and accounting cost?
Our monthly packages run $800 to $6,000 a month and include bookkeeping, 1099 filing, tax planning, your business tax return and the owners’ individual tax returns. Your package, transaction volume and entities set the price. Payroll is an optional add-on, quoted with your package. See pricing.
What size businesses do you work with?
Most of our monthly clients do between $500,000 and $10 million or more in annual revenue. If you’re under about $500,000 with simple books, you may not need a CPA firm yet, and we’ll tell you so.
Will you just do my taxes?
No. We don’t offer standalone tax services. We prepare business tax returns only for our monthly accounting clients, because the return is built from books we’ve kept all year. Tax planning and the owners’ individual returns are included in every package.
How often will I receive financial reports?
Most clients get monthly reports. Our fractional CFO clients also get weekly reporting.
Do you keep books on a cash or accrual basis?
Both. Our Starter package is cash-basis monthly accounting. Accelerate and Launch use full accrual accounting with weekly bookkeeping adjustments, which most businesses need once a lender, buyer or investor wants accrual financial statements.
My books are behind. Can you catch them up?
Yes. We bring your books current before monthly work starts. Catch-up costs your monthly rate times the number of months behind, and we quote it before we start.
Do you work with businesses in every state?
Yes. We’re a remote firm serving clients nationwide.