SMB

A smartphone releasing floating Euro banknotes, symbolizing effective cash flow management, business financial health, and streamlined digital transactions.

Top 5 Cash Flow Management Tips for Small Businesses

Managing cash flow is essential for the survival and growth of any small business. Without proper cash flow management, even profitable businesses can struggle to sustain daily operations, fuel growth, and prepare for unexpected challenges. Whether you’re trying to bridge cash gaps, control expenses, or plan for future investments, keeping a close eye on your cash flow is the key to staying ahead.

Top 5 Cash Flow Management Tips for Small Businesses Read More »

Businessperson calculating net working capital by stacking coins, important for managing liquidity during business acquisitions.

Calculating Net Working Capital: The Ultimate Deal Killer

Business acquisitions often fail due to misunderstandings surrounding net working capital (NWC). Understanding how to calculate net working capital and managed can make or break a deal, especially when purchasing a business.

In this guide, we’ll explore why NWC matters, how to calculate it effectively, and what to consider during the due diligence process. Whether you’re a buyer or seller, understanding net working capital is critical to ensuring a smooth and fair transaction.

Calculating Net Working Capital: The Ultimate Deal Killer Read More »

how to buy a med spa

How to Buy a Med Spa

In this episode of the ‘I Bought a Business’ podcast, Chris Barrett, CPA of Midwest CPA, interviews Dhruv Patel, a former Army Medical Corps officer who successfully transitioned into Med Spa acquisition entrepreneurship. Together, they explore Dhruv’s journey from military service to owning a Med Spa. Additionally, they discuss the steps involved in buying a Med Spa and the challenges Dhruv faced during the acquisition process. 

How to Buy a Med Spa Read More »

Entity Structure for Small Business

Choosing the Best Entity Structure for Your Small Business

Struggling to decide the best entity structure for your small business? This guide breaks down the benefits and tax implications of C-Corps, Partnerships, S-Corps, and Sole Proprietorships to help you make an informed decision. The right entity structure can significantly impact your business’s tax obligations, growth potential, and overall operations. Let’s dive in and explore which option best fits your needs.

Choosing the Best Entity Structure for Your Small Business Read More »

Beneficial Ownership Reporting

Guide to Beneficial Ownership Information Reporting

Back to Learning Center Introduction Beneficial Ownership Information Reporting begins January 1, 2024 and most companies in the United States will need to report information about the owner’s and leaders of the organization. These people are referred to as beneficial owners. This information must be reported to the Financial Crimes Enforcement Network (FinCEN).  In this guide we will walk through what Beneficial Ownership Information Reporting is, who needs to report, and how to go about doing so.  Who Needs to Report? The Reporting Rule breaks reporting companies down into 2 categories: Domestic Reporting Company Foreign Reporting Company So long as the company does not meet one of the 23 exceptions listed below they will be required to file a Beneficial Ownership Report with FinCEN. Exemptions from Reporting There are twenty-three specific types of entities that are exempt from reporting. These exemptions cover a range of entities, including certain financial institutions, public utilities, and entities that are already subject to specific types of federal regulation. Below is the full list of specific exceptions from Beneficial Ownership Reporting Requirements: Securities Reporting Issuer Governmental Authority Bank Credit Union Depository Institution Holding Company Money Services Business Broker or Dealer in Securities Securities Exchange or Clearing Agency Other Exchange Act Registered Entity Investment Company or Investment Adviser Venture Capital Fund Adviser Insurance Company State-Licensed Insurance Producer Commodity Exchange Act Registered Entity Accounting Firm Public Utility Financial Market Utility Pooled Investment Vehicle Tax-Exempt Entity Entity Assisting a Tax-Exempt Entity Large Operating Company Subsidiary of Certain Exempt Entities Inactive Entity Who is Considered a Beneficial Owner? A beneficial owner is any individual who either directly or indirectly has either substantial control over a reporting company or owns at least 25% of the ownership interests of a reporting company.  There are cases where there could be multiple beneficial owners and in those cases all beneficial owners will need to report.  What is substantial control? Substantial control can be reached if the individual meats any of the 4 following criteria.  Senior officer Has authority to appoint or remove certain officers or directors Important decision-maker Any other substantial control over the reporting company Filing Timeline Entities formed or registered before January 1, 2024, have until January 1, 2025, to file their initial reports. Entities formed or registered between January 1, 2024, and January 1, 2025, have 90 calendar days after notice of their formation or registration to file. Entities formed or registered on or after January 1, 2025, have 30 calendar days from notice of their formation or registration to file. Penalties for Non-Compliance Failure to report, or providing false or fraudulent information, can result in significant civil and criminal penalties. Civil penalties can amount to up to $500 for each day the violation continues, and criminal penalties can include imprisonment for up to two years and fines up to $10,000. Senior officers of an entity that fails to file a required BOI report may also be held accountable. How to File You have 2 overarching options for filing your Beneficial Ownership Information Report. You can do it yourself on the FinCEN website You can hire someone else to do it For your convenience Midwest CPA is partnering with FileForms that you can utilize to file with FinCEN on your behalf. You can access their site here. We do get a referral should you utilize this link. Alternatively, you could find a local attorney to help you with the filing.  Have more Questions? If you have more questions reach out to a professional at Midwest CPA. While we’ve got you here, why not take a look at our other services. View Services View More Resources Disclaimer The content contained in this blog post is intended for general informational purposes only and is not meant to constitute legal, tax, accounting, or investment advice. You should consult a qualified legal or tax professional regarding your specific situation.

Guide to Beneficial Ownership Information Reporting Read More »

Proof of cash

What is a Proof of Cash?

Back to Learning Center Introduction In business acquisitions, it is paramount that you fully vet the business you are buying. Among the various tools available, the Proof of Cash stands out as one of the most important analysis to ensure the accuracy of financial records. For acquisition entrepreneurs, effectively understanding and using Proof of Cash is crucial. It’s not just a part of financial analysis but a key element in revealing the true performance of a potential business acquisition. In this article, we’ll explore what Proof of Cash is, its importance, and how it applies in financial due diligence. This guide is designed to provide acquisition entrepreneurs with insights into effectively using this essential tool in their financial evaluations. What is a Proof of Cash and Why is it Important? The Proof of Cash involves a detailed process of reconciling each item in a bank reconciliation from one accounting period to the next. This includes a thorough examination of cash receipts and disbursements. But why is this process so vital, especially for acquisition entrepreneurs? Accuracy of Financial Records: Proof of Cash ensures the accuracy of a company’s financial records. It highlights discrepancies between recorded transactions and actual cash movements, making it easier to identify errors or potential fraud. Beyond Bank Reconciliation: While similar to bank reconciliation, Proof of Cash offers a more in-depth analysis. It not only reconciles the beginning and ending balances but also scrutinizes all transactions within the period, providing a more comprehensive view of a company’s financial integrity. Essential for Unaudited Companies: For companies without formal audits, Proof of Cash is particularly crucial. It acts as a form of internal audit, ensuring that the financial statements presented are grounded in reality. Key in Financial Transactions: In mergers and acquisitions, the accuracy of financial statements is paramount. Proof of Cash provides assurance to potential buyers about the true financial health of a company they intend to acquire. In summary, Proof of Cash is a critical component in the evaluation of a company’s financial health. It provides a comprehensive and detailed analysis of a company’s financial transactions, ensuring that the financial statements are reflective of the actual financial state. Proof of Cash vs Bank Reconciliation While Proof of Cash and bank reconciliation might appear similar, they serve different purposes and offer varying levels of insight. Understanding the distinction between these two processes is crucial for anyone involved in financial analysis or due diligence. Bank Reconciliation: This process involves matching the balances in an entity’s accounting records to the corresponding information on a bank statement. Its primary purpose is to identify discrepancies and make adjustments to the financial records, ensuring they accurately reflect the transactions. Proof of Cash: This goes a step further. It’s not just about matching balances but analyzing each transaction that contributes to the change in cash balance. It involves a detailed examination of cash receipts and disbursements, cross-checking them with recorded transactions. This process reveals any inconsistencies or anomalies that might not be visible in a standard bank reconciliation. Key Differences: Depth of Analysis: Proof of Cash provides a more in-depth review of financial transactions compared to bank reconciliation. Scope: While bank reconciliations might catch simple discrepancies, Proof of Cash can uncover more complex issues like fraud or significant accounting errors. Application in Financial Due Diligence: In the context of M&A, Proof of Cash is a more robust tool for evaluating a company’s financial integrity. In essence, while bank reconciliation is a fundamental accounting practice, Proof of Cash is a more thorough and revealing process, critical for acquisition entrepreneurs who need a deeper understanding of a potential acquisition’s financial health. Key Components of a Proof of Cash Understanding the key components of Proof of Cash is essential so that it can be properly interpreted. Below are several critical elements that together provide a comprehensive view of a company’s cash transactions. Beginning and Ending Balances: The Proof of Cash starts with the cash balance at the beginning of the period and ends with the balance at the period’s close. These figures are typically derived from bank statements. Cash Receipts: This includes all cash inflows during the period. It involves verifying each deposit made into the company’s bank accounts, ensuring they match the recorded cash receipts in the financial statements. Cash Disbursements: Similar to cash receipts, this covers all cash outflows. It requires a detailed examination of checks issued, electronic funds transfers, and other forms of cash payments against the company’s records. Reconciliation: The core of Proof of Cash is reconciling these components. This means aligning the beginning balance, plus cash receipts, minus cash disbursements, to the ending balance. Discrepancies here can indicate errors or potential fraudulent activities. Analysis of Discrepancies: Any differences found during reconciliation need thorough investigation. This might involve tracing transactions, reviewing supporting documents, and understanding the nature of each discrepancy. By analyzing these components, Proof of Cash provides a detailed picture of a company’s cash handling accuracy. For acquisition entrepreneurs, this means gaining a clear understanding of the financial health and integrity of a potential acquisition. Conducting a Proof of Cash: Step-by-Step Guide For acquisition entrepreneurs and financial professionals, conducting a Proof of Cash is a systematic process that involves several important steps. Here’s a guide to help navigate through this process: 1. Gather Financial Documents: Begin by collecting all relevant financial documents, including bank statements, cash receipts, and cash disbursement records for the period under review. 2. Verify Beginning and Ending Balances: Ensure the beginning balance of the period matches the ending balance of the previous period. Confirm the ending balance with the bank statement at the close of the period. 3. Analyze Cash Receipts: Examine each deposit made into the company’s bank accounts. Cross-verify these deposits with the recorded cash receipts in the company’s accounting records. 4. Review Cash Disbursements: Scrutinize all cash outflows, including checks issued and electronic payments. Compare these disbursements against the company’s financial records for accuracy. 5. Reconcile Cash Transactions: Reconcile the beginning balance with the sum

What is a Proof of Cash? Read More »

Sell-side quality of earnings

Sell-Side Quality of Earnings Report and 6 Reasons to Get One

When selling a small business, two crucial factors significantly impact the purchase price:

Earnings:
The amount of earnings your company generates is a key determinant, typically measured as Earnings Before Interest, Taxes, Depreciation and Amortization (EBITDA). A sell-side quality of earnings analysis presents an opportunity to enhance both the quantity and quality of these earnings.

EBITDA can be increased by identifying adjustments to your financials that a new buyer should not anticipate incurring. This includes one-time expenses or events, personal expenses that the owner ran through the business, or the normalization of recent changes to business operations.

When the buyer is performing due diligence they are going to be looking for adjustments that will favor them. However, they are not going to point out to you adjustments that will be in your favor it’s up to you to do that.

Sell-Side Quality of Earnings Report and 6 Reasons to Get One Read More »

Search Funds

A Guide to Search Funds In ETA

If you’re an aspiring entrepreneur but don’t think a startup is right for you, a search fund could be your answer.

Entrepreneurship through acquisition (ETA) is a compelling pathway to realize your business ownership goals and own an established business. Search funds provide the financial vehicle to make that dream a reality.

In this article, we’ll provide an overview of search funds, contrast different models, how to start one, and shed light on the appeal, challenges, and trends surrounding them.

A Guide to Search Funds In ETA Read More »

How to Share your QuickBooks File with a Buyer

Introduction Once you’ve gone under LOI with a potential buyer for your business the buyer will begin to conduct their due diligence. Sharing access to your QuickBooks file can make this process much faster and easier for bother parties. In this article we’ll be showing you just how to do that.  QuickBooks Desktop When sharing a QuickBooks Desktop file for an acquisition we recommend do so via a QuickBooks Accountant Copy. The benefit of sharing the file this way is that you can freeze the books at a specific timeframe, such as the end of the month, quarter, or year. This allows you to continue to operate in the file while you run your business while the buyer can still get in and perform their due diligence without interrupting you.  To send an accountant transfer file follow these few easy steps: Open your QuickBooks Desktop file Go to the File menu and hover over Send Company File Select Portable Company File and then hit Next.  Enter the end of the last complete month. Then select Next. Create a file password for the file. Make sure to share this password with the Buyer as they will need it in order to open it. When you’re ready, select Send QuickBooks Online If you utilize QuickBooks Online sharing access to your account is even easier. To do so follow these simple steps. Sign into your account as the primary admin. Select the gear icon for Settings and then select Manage Users. Select the Accountants tab. Finally, enter the email of the buyer’s financial due diligence provider and select Invite. See How Midwest CPA can Help You While we’ve got you here, why not take a look at our other services. View Services View More Resources Disclaimer The content contained in this blog post is intended for general informational purposes only and is not meant to constitute legal, tax, accounting, or investment advice. You should consult a qualified legal or tax professional regarding your specific situation.

How to Share your QuickBooks File with a Buyer Read More »

Scroll to Top

Contact

Connect